Principal Officer- Human Resource and Administration

April 22, 2024 | 12:36 pm



JOB DESCRIPTION FOR PRINCIPAL OFFICER, HUMAN RESOURCES AND ADMINISTRATION – RL4

Job Title

Principal Officer, Human Resources and Administration

Grade

RL 4

Corporation/Organization

Salaries and Remuneration Commission

Directorate

Corporate Services

Department

Human Resources and Administration

Division

N/A

Section / Unit

Human Resources and Administration

Location / Work Station

Nairobi (Head Office)

Reporting Relationships

Reports to

Head of Human Resources and Administration

Direct Reports
  1. Office Administrator
  2. Human Resources Assistant
  3. Receptionist
  4. Support Staff

Indirect Reports

N/A

Job Purpose

This position is responsible for interpretation and implementation of Human Resource strategies, policies and procedures for effective provision of the Human Resource and Administration functions.

Key Responsibilities/ Duties / Tasks 

I.   Managerial / Supervisory Responsibilities

  1. Provide input into the departmental work plan and compile budget estimates to inform the departmental planning process;
  2. Lead the development and performance management of staff that report to the position for the achievement of both the individual and departmental goals;
  3. In-charge of the payroll system and administration including preparation and maintenance of the payroll data and preparation of monthly contribution schedules for timely remittance of statutory deductions;
  4. Identify and evaluate HR and Administration risks and implications of all the departmental activities;
  5. Supervise and evaluate the performance of staff that report to the position; 
  6. Mentor and coach staff;
  7. Supervise operations of all administrative and logistical support areas to ensure seamless services in the Commission;
  8. Carry out training needs assessment and propose training programmes for departmental staff; 
  9. Administration of staff welfare and benefits requirements which include medical cover, group life /accident cover and pension scheme;
  10. Coordinate the implementation of the process of performance management system; and
  11. Coordinate the implementation of the Human Resources Management Information systems.

II.   Operational Responsibilities / Tasks

  1. Implement HR policies related to recruitment, promotions, remuneration, and staff relation and performance management;
  2. Participate in the development and preparation of the department work plan, budget and quarterly and annual reports;
  3. Ensure safe custody of relevant employee records;
  4. Participate in recruitment and selection of staff including preparation of job adverts, shortlisting, interviewing, reference checking and making offers to candidates; 
  5. Develop orientation programs and oversee staff induction for new hires;
  6. Compute financial or statistical records based on routine or special sources of information;
  7. Receive, analyze and follow up to ensure resolution of employee grievances and complaints as per the HR policy;
  8. Participate in drafting policies and procedure papers on human resources and administration matters for consideration and approval by the Commission; 
  9. Drafting of HR and administration correspondence;
  10. Prepare and submit monthly quarterly and annual reports to the Supervisor;
  11. Provide feedback to enhance business processes and initiate process improvement to achieve operational excellence; and
  12. Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.
  13. Develop, motivate and manage performance of the team and ensure performance of the team.

Job Dimensions: 

I.   Financial Responsibility

  1. Processing of the Commission Payroll.
  2. Provide input in preparation of departmental budgets.

II.   Responsibility for Physical Assets

  1. Vehicles;
  2. Office equipment and fittings; and
  3. Kitchen appliances.

III.   Decision Making / Job Influence

  1. Managerial 
  2. Analytical 
  3. Operational 

IV. Working Conditions

Office setting with occasional travels.

Job Competencies (Knowledge, Experience and Attributes / Skills). 

Academic qualifications 

  1. Bachelor’s degree in Human Resource Management or any other related discipline from a recognized university 
  2. Master’s degree in HRM or related field from a recognized university will be an added advantage.

Professional Qualifications / Membership to professional bodies

  1. Post graduate Diploma in Human Resource Management or law or a related field.
  2. Minimum Certified Human Resource Professional (CHRP) level II
  3. Valid Practicing Certificate in Human Resource; and
  4. Membership to IHRM in good standing.

Previous relevant work experience required.

Eight (8) years of work experience with four (4) years in a comparable position in a reputable organization.

Functional Skills, Behavioral Competencies/Attributes:
  1. Meets the requirements of Chapter Six of the Constitution;
  2. Demonstrate knowledge in relevant legislation and applicable standards;
  3. Knowledge of professional standards;
  4. Ability to identify customer needs, develop service standards and deliver service excellence;
  5. High level of integrity and Interpersonal skills;
  6. Ability to deliver results in a complex and dynamic environment;
  7. High level of attention to detail;
  8. Supervisory skills;
  9. Ability to work well with teams; and
  10. Ability to work with minimum supervision under strict deadlines.

How to Apply

Login to the E-Recruitment portal and apply online, not later than 8th May 2024.

Salaries and Remuneration Commission is an equal opportunity employer. Persons with disabilities, marginalized and minority groups who meet the job specifications are encouraged to apply. Canvassing will lead to automatic disqualification.

Only shortlisted candidates will be contacted.




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Principal Officer- Human Resource and Administration


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