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Job Title
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Principal Officer, Human Resources and Administration
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Grade
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RL 4
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Corporation/Organization
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Salaries and Remuneration Commission
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Directorate
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Corporate Services
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Department
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Human Resources and Administration
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Division
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N/A
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Section / Unit
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Human Resources and Administration
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Location / Work Station
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Nairobi (Head Office)
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Reporting Relationships
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Reports to
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Head of Human Resources and Administration
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Direct Reports
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- Office Administrator
- Human Resources Assistant
- Receptionist
- Support Staff
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Indirect Reports
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N/A
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Job Purpose
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This position is responsible for interpretation and implementation of Human Resource strategies, policies and procedures for effective provision of the Human Resource and Administration functions.
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Key Responsibilities/ Duties / TasksÂ
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I. Â Managerial / Supervisory Responsibilities
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- Provide input into the departmental work plan and compile budget estimates to inform the departmental planning process;
- Lead the development and performance management of staff that report to the position for the achievement of both the individual and departmental goals;
- In-charge of the payroll system and administration including preparation and maintenance of the payroll data and preparation of monthly contribution schedules for timely remittance of statutory deductions;
- Identify and evaluate HR and Administration risks and implications of all the departmental activities;
- Supervise and evaluate the performance of staff that report to the position;Â
- Mentor and coach staff;
- Supervise operations of all administrative and logistical support areas to ensure seamless services in the Commission;
- Carry out training needs assessment and propose training programmes for departmental staff;Â
- Administration of staff welfare and benefits requirements which include medical cover, group life /accident cover and pension scheme;
- Coordinate the implementation of the process of performance management system; and
- Coordinate the implementation of the Human Resources Management Information systems.
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II. Â Operational Responsibilities / Tasks
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- Implement HR policies related to recruitment, promotions, remuneration, and staff relation and performance management;
- Participate in the development and preparation of the department work plan, budget and quarterly and annual reports;
- Ensure safe custody of relevant employee records;
- Participate in recruitment and selection of staff including preparation of job adverts, shortlisting, interviewing, reference checking and making offers to candidates;Â
- Develop orientation programs and oversee staff induction for new hires;
- Compute financial or statistical records based on routine or special sources of information;
- Receive, analyze and follow up to ensure resolution of employee grievances and complaints as per the HR policy;
- Participate in drafting policies and procedure papers on human resources and administration matters for consideration and approval by the Commission;Â
- Drafting of HR and administration correspondence;
- Prepare and submit monthly quarterly and annual reports to the Supervisor;
- Provide feedback to enhance business processes and initiate process improvement to achieve operational excellence; and
- Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.
- Develop, motivate and manage performance of the team and ensure performance of the team.
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Job Dimensions:Â
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I. Â Financial Responsibility
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- Processing of the Commission Payroll.
- Provide input in preparation of departmental budgets.
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II. Â Responsibility for Physical Assets
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- Vehicles;
- Office equipment and fittings; and
- Kitchen appliances.
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III. Â Decision Making / Job Influence
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- ManagerialÂ
- AnalyticalÂ
- OperationalÂ
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IV. Working Conditions
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Office setting with occasional travels.
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Job Competencies (Knowledge, Experience and Attributes / Skills).Â
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Academic qualificationsÂ
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- Bachelor’s degree in Human Resource Management or any other related discipline from a recognized universityÂ
- Master’s degree in HRM or related field from a recognized university will be an added advantage.
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Professional Qualifications / Membership to professional bodies
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- Post graduate Diploma in Human Resource Management or law or a related field.
- Minimum Certified Human Resource Professional (CHRP) level II
- Valid Practicing Certificate in Human Resource; and
- Membership to IHRM in good standing.
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Previous relevant work experience required.
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Eight (8) years of work experience with four (4) years in a comparable position in a reputable organization.
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Functional Skills, Behavioral Competencies/Attributes:
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- Meets the requirements of Chapter Six of the Constitution;
- Demonstrate knowledge in relevant legislation and applicable standards;
- Knowledge of professional standards;
- Ability to identify customer needs, develop service standards and deliver service excellence;
- High level of integrity and Interpersonal skills;
- Ability to deliver results in a complex and dynamic environment;
- High level of attention to detail;
- Supervisory skills;
- Ability to work well with teams; and
- Ability to work with minimum supervision under strict deadlines.
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